Finance Administrator

Finance Administrator

Purpose & Dimensions of the Post

  • To be a member of the Finance Team and to proactively provide finance process support to all departments.
  • To assist the Finance Manager in all procedures to deliver and provide efficient and effective finance service.


General Duties

  • Reconcile and monitor orders for materials and service, ensuring that the relating activity of the business is in accordance with agreed policies and delivers best value
  • Assisting the Finance Manager with the preparation of management accounts
  • Maintain the financial spreadsheets and accounts submissions
  • Assist the Finance Manager with audit processes and procedures
  • Support the implementation of initiatives within the business
  • Coordinate and process payment requests, staff expenses and direct debit collections
  • Administer card payments whilst ensuring expenditure is in-line with current internal processes
  • Maintain online spending transactions
  • Complete monthly Bank reconciliations and monitor major control accounts
  • Monitor and report on stock controls implemented by various cost center’s
  • Manage journal entries process
  • Provide cover for the Finance Assistants responsibilities whilst they are on leave
  • To maintain the Exchequer importer module
  • To monitor and control the office petty cash


  • To undertake any other reasonable ad hoc duties.


Supervision and Work Planning:

The job holder will have day to day supervision from the full time Finance Manager




  • Good standard of general education to degree level or equivalent.
  • Direct experience not essential.
  • Ability to plan and implement systems.
  • Ability to take ownership of certain finance systems to ensure that they continue to develop to meet the needs of the Union.
  • Good IT skills/knowledge of Microsoft Office.
  • Good verbal and written skills.
  • Ability to present information to a wide audience.
  • Ability to work with a wide range of people from different backgrounds.
  • Understanding and commitment to equal opportunities.
  • Ability to work flexibly in hours of work.
  • Good time management skills.
  • Hands on approach.


  • Driving Licence.
  • Financial qualification or equivalent.
  • Breadth of experience gained in a finance environment.
  • Experience in the operation of financial and payroll systems.
  • Experience of EPOS systems.
  • Experience in an admin role.
  • Knowledge of Exchequer Enterprise.
  • Knowledge of Sage payroll.
  • Knowledge of VAT requirements
  • Ability to work under pressure, respond quickly to changing priorities and work to deadlines.
  • Sense of humour.

Please see the full Job Description and Person Specification here. 


Additional Information

Rate of Pay: £20,269 (Pro rata).

Holiday Entitlement: 27 days annual leave plus Bank Holidays and Closure Days (Pro rata).

Hours per Week: 20 hours per week.

Duration: Permanent.

Location: Based at Frenchay Campus. The postholder may be required to work at, or from any of the Union’s establishments.


How to Apply

To apply for this role, please download and application and Equal Opportunities Form.

Application Deadline: 31/05/2019

Interview Date: 11/06/19 - 14/06/19

Here at The Students’ Union we want our workforce to reflect the makeup of the community we serve. Therefore we welcome all applications irrespective of gender, ethnic origin, religion, belief, sexual orientation, age or disability. We consider ourselves to be a family friendly employer, and offer flexible working patterns.