Fundraising and Community Coordinator
Purpose of the Post
To operationally co-ordinate and support the development and delivery of the fundraising programme through:
a. Supporting UWE RAG – ‘Raising and Giving’, student fundraising committee;
b. Organising the Adopt-a-Charity Scheme, supporting Societies and Sports Clubs to fundraise; and
c. Supporting students in the development of their own fundraising events.
To operationally support community outreach and inclusive campus projects, as directed by the Community Manager, Students’ Union Presidents and Strategic Plan, for example:
a. Supporting Alcohol Impact interventions and initiatives;
b. Contributing to the Student Leadership Programme; and
c. Organising local resident engagement activity.
The position shares with all other staff positions a general purpose to work collectively for the attainment of the goals of the Students’ Union at UWE as expressed in the Constitution, Policy Book, and Strategic Plan and through the decisions of its committees.
Principal Duties and Responsibilities
RAG & Student Fundraising Programme
1. Promote and increase student involvement in RAG and student fundraising activities, including creation of the fortnightly newsletter
2. Support the RAG Committee to organise and coordinate fundraising events
3. Provide administrative and organisational support and advice to students involved with the RAG committee and fundraising activities
4. Support sports clubs, societies and individuals with their charitable fundraising goals
5. Coordinate the fundraising league for societies and sports club. Work with the Opportunities Department to recognise achievement at the yearly awards ceremonies.
6. Run training to support the RAG committee, societies and student fundraisers to build a shared vision and organise events throughout the year
7. Process applications to the RAG Charity database from external charities
8. Arrange the appropriate licences and risk assessments for events, such as street collection licences, as and when required
9. Work with the Marketing Department and Community Manager to produce marketing materials, press releases and case studies as needed
10. Ensure appropriate reward and recognition schemes are in place for students participating in fundraising activities
11. Work with Students’ Union departments to embed fundraising across the campus sites, residences and within the Varsity Series
12. Supervise the day to day task list of the RAG Assistant (casual staff)
13. Engage with UWE Volunteering and external charities to create new opportunities for students
14. Support the development of, and provide administration to Students’ Union charity societies
15. Facilitate the achievement of the Charity Societies aims, objectives and campaigns, through action plans and twice yearly reviews with the committee
16. Work closely with the Opportunities Team to plan and develop training, resources, communication and consistent support
17. Collate key information from each of the Charity Societies; accurate membership details, committee contact details, activity plans, risk assessments
18. Recruit participants for annual international volunteering challenges
19. Support participants with their fundraising goals
20. Annually review the partner charities supplying international challenges with the Community Manager, perform due diligence on their provision and support for students
Finance and Health and Safety
21. Coordinate distributing the donations raised to the relevant charities
22. Maintain financial records for all fundraising events
23. Ensure that all student fundraising, charity societies and RAG activities adhere to relevant Health and Safety policies of the Students’ Union
Community Department Project Support
24. Support administratively the Community Manager and elected Presidents with promotion of inclusive campus projects
25. Contribute to the development of the Student Leadership Programme
26. Organise local resident and student outreach activity, in line with yearly Bristol Student Community action plans.
Supervision and Work Planning
The postholder will receive day to day supervision from the Community Manager, but will be expected to work on his/her initiative for routine tasks. Given the nature of the post, occasional weekend and evening work will be required to achieve the desired outcomes.
As with all members of staff you will be expected to:
1. Work in a manner, which positively reflects the values of the organisation as shown in the Union’s Constitution and Strategic Plan.
2. All members of staff will be expected to undertake training as and when required.
3. Act in accordance with the personnel policies and procedures as approved by the Staff Committee of the Union including Health and Safety Procedures and Staff Protocol Agreement.
4. Act always in accordance with the financial regulations of the Union as outlined in the Constitution and detailed in the Financial Regulations and Procedures.
5. As a values driven organisation, you will contribute to and develop our culture of sustainability – committing to the importance of balancing equality in society, environmental accountability and economic efficiency.
6. Carry out duties with due regard to the Students’ Union Equal Opportunities Policy at all times.
7. Undertake such other duties as may reasonably be expected given the incumbent’s qualifications and experience.
Skills and Experience
- Degree or equivalent
- Initiating, organising and promoting events and activities
- Experience of fundraising roles; either as a fundraiser, or a fundraising coordinator
- Liaising/networking with a diverse range of people
- Customer service
- Fully proficient in the use of Microsoft Office
- Excellent verbal and written communication skills
- Excellent organisational skills and ability to prioritise a challenging workload
- Excellent time management skills
- Excellent telephone manner
- Excellent presentation skills
- Ability to motivate and inspire others
- Understanding and commitment to equal opportunities
- Approachable and personable
- Ability to present a professional and positive image of the Students’ Union
- Ability to use own initiative
- Adaptive and responsive to change
- Ability to work autonomously and as part of a team
- Ability to work with a diverse range of people
- Self-motivated and enthusiastic
- Excellent time keeper and reliable
- Able and willing to work outside standard office hours as and when required
- Willing to travel within Bristol and the surrounding area
- Experience in Charitable fundraising
- Experience of engagement with ‘RAG’
- Current clean driving licence
- Experience of a Higher Education institution or Students’ Union, as a staff member or student
- Initiating, organising and promoting activities for students or young people
- Experience of volunteering roles; either as a volunteer, or a volunteer coordinator
- Understanding of the current issues in higher education and the needs of students within Higher Education
- Experience of organising or delivering training
- Working knowledge of health, safety and security issues in fundraising
- Knowledge of Charity Law
Rate of Pay: £19,872 per annum.
Holiday Entitlement: 27 days annual leave per year as well as Bank Holidays and Closure days at Christmas and Easter.
Hours per Week: 37 hours per week.
Duration of Role: Fixed term for 2 years.
Location: Based at Frenchay Campus. The post holder may be required to work at, or from any of the Students’ Union’s establishments.
How to Apply
Please download an Application and Equal Opportunities form. Please return a completed version to firstname.lastname@example.org
Application Deadline: Wednesday 31st of October 2018
Interview Date: Monday 12th of November 2018
Here at The Students’ Union we want our workforce to reflect the makeup of the community we serve. Therefore we welcome all applications irrespective of gender, ethnic origin, religion, belief, sexual orientation, age or disability. We consider ourselves to be a family friendly employer, and offer flexible working patterns.