Committee Postitions

Committee Positions

President    

The President of an activity is the leader, who oversees all of the activities within the sport or society. The President will need to provide support, advice and guidance to the other committee members throughout the academic year. Probably the most challenging role on the committee, you’ll need experience of what the sport/society does, and a strong belief in the aims of the sport or society.

Personal Skills required

  • Communication
  • Dedication | Commitment
  • People Management
  • Motivating Volunteers
  • Organisation
  • Delegation

Key Responsibilties

  1. To be main The Students' Union at UWE contact.
  2. Responsible for ensuring all membership fees are collected.
  3. Ensuring that all club good practice guidelines, codes of practices, risk assessments are followed.
  4. Arranging regular meetings of the club including the AGM | EGM.
  5. Maintaining effective liaison with the VP Sports & Health/ VP Societies & Communication and Opportunities staff.
  6. Ensuring that the aims and objectives of the sport are achieved.
  7. Ensuring that all accidents | incidents are reported as appropriate to the Opportunities Manager.
  8. Appointing appropriate Trip and Activity Leaders in conjunction with the club Equipment & Safety Officer.
  9. Ensuring the Clubs Code of Practice and Safety Policy is strictly adhered to.
  10. Attending Sports/Societies Committee Meetings or sending a nominee in their absence.
  11. Understanding the broader picture whilst keeping the aims of the sport in mind at all times.
  12. Maintaining committee enthusiasm – if your not passionate, no-one else will be.
  13. Adhere to the The Students' Union at UWE finance policy                                  

Vice-President (incorporating Secretary)

This position is the backbone of the organisation of any sport/society and ensures that things run smoothly. Emails need to be written, rooms need to be booked, competitions need to be entered and above all you need to communicate what’s going on to your members so they stay interested and stay involved.

Personal skills required

  • Communication
  • Organisation and time management
  • Good written skills [for minutes and emails]

Key Responsibilities

  1. To deal with all incoming communications and pass these on to the committee & | or members.
  2. Responsible for ensuring all membership fees are collected.
  3. Organise fundraising or sponsorship for your group.
  4. Responsible for the production of the sports/socieities annual budget request.
  5. Provide a full and detailed list of club members to the VP Sports or VP Socieites by the end of the fifth week of the autumn term and keep updated throughout the year.
  6. To maintain accurate membership lists and inform coaching staff of player’s eligibility.
  7. To keep members up-to-date about all club activities.
  8. Publicise meetings.
  9. Provide secretarial support to the club committee and issue minutes of meetings and agendas to club members & the VP Sports/VP Socieities.
  10. Compile introductory material for new members in conjunction with the Equipment & Safety Officer and club committee.
  11. Arrange meetings and book rooms or venues
  12. Be aware of key dates for your sport throughout the year
  13. Collect post from The Students' Union at UWE Opportunities Reception
  14. Organise AGM
  15. Adhere to the The Students’ Union at UWE's finance policy     

Treasurer

Being a treasurer isn’t just about handling money, it means knowing how your finances stand at any one time; and planning accordingly.  This post holder must work closely with all other committee members to ensure that all plans come to frution.

Personal Skills Required

  • Well organised
  • Numerical competence
  • Communication
  • Trustworthy

Key Responsibilities

  1. Administer the sports finances.
  2. Responsible for the production of the sports/societies annual budget request.
  3. Responsible for ensuring all membership fees are collected.
  4. Provide a full and detailed list of club members to the VP Sports or VP Societies by the end of the fifth week of the autumn term [or fifth week after ratification and keep updated throughout the year.
  5. Be the signatory on all claim forms.
  6. Ensure that an income and expenditure account for the previous academic year is presented to the AGM and copies are sent to the Apporopriate Executive via the VP Sports & Health or VP Societies & Communications.
  7. Be accountable to the VP Sports & Health/ VP Societies & Communications.
  8. Organise affiliation to national governing bodies.
  9. Organise fundraising or sponsorship for your group.
  10. Adhere to the The Students' Union at UWE's finance policy                                    

Equipment & Safety Officer

The role that does what is says on the tin and vital to the club. This role will incorporate the main body in charge of the condition of the equipment, equipment that may need to be renewed and the safety of the activities that take place.

Personal Skills Required

  • Organisation and time management
  • Negotiation
  • Strong attention to detail
  • Communication

Key Responsibilities

  1. Produce an annual equipment inventory and submit this document to the Opportunities Department by the deadline provided.  Failure to do this will result in no budget allocation in the Autumn term.
  2. Responsible for ensuring all membership fees are collected.
  3. Store and maintain all equipment in accordance with manufacturers and governing body guidelines.
  4. Keep accurate and up to date safety records of equipment checks in the club Logbook.
  5. Ensure along that all equipment issued for an activity is suitable for that purpose.
  6. Ensure that sports equipment is not used for unofficial trips.
  7. In conjunction with the Treasurer ensure the repair and disposal of unsafe equipment in consultation with the Opportunities Manager.
  8. To arrange in conjunction with the Opportunities Manager for the purchase and replacement of items of capital equipment with the VP Sports or VP Societies and to advise the sport club committee of purchase.
  9. Ensure that the sport | group | trip has a minimum of 2 1st aiders.
  10. To ensure that risk assessments are regularly updated and revised.
  11. To ensure that the Code of Practice is regularly updated and revised.
  12. To ensure that sport safety policy regularly updated and revised.
  13. To ensure that all sections of the sport Logbook is updated.
  14. In conjunction with the Treasurer arrange the repair and disposal of unsafe equipment in consultation with the Opportunities Manager.
  15. Report all accidents to the Opportunities Manager.
  16. Adhere to the The Students' Union at UWE's finance policy                                                         

Participation & Equality Officer  

This is a challenging role and it is of great importance, a compulsory role that is a direct contact for students who might find it more difficult to sign up and get stuck in.  The coordinator of everything fun & social; socials are the lynchpin for any good activity.  Whether these are evenings out, a ball, weekends away or a meal at someone’s house, your members will get to know one another better, enjoy themselves more…and even put more effort in!  Organisations call it ‘team building’ we call them socials.  The Participation & Equality Officer should work really closely with the Events & Fundraising Officer to organise a wide range or socials for the benefit of all members.  Reflecting the diverse nature of the student body will increase your membership and participation and everyone will feel able to get involved & make friends.   This role can be covered by another mandatory member of the committee; President, Vice President, or Treasurer. The Participation Officer has the important role of ensuring that anyone who wants to get involved can do!

Personal Skills required

  • Motivating volunteers
  • Interesting ideas
  • Understanding of inclusion issues
  • Communication through social media
  • Organisation and event management
  • Communicator and mentor
  • Sociable and Inclusive

Key Responsibilities

  1. The club needs to be as welcoming and as accessible to all students, so a proactive approach is needed in order for the club to reflect the membership of the University
  2. Organising events to include diverse range of members
  3. Responsible for ensuring all membership fees are collected.
  4. Be the main organiser/ point of contact for Freshers’ events: Fair, try it sessions etc.
  5. Be the main point of contact and liaison for new members, as well as linking in any non-BUCS squad members to aid retention
  6. Work with other committee members to ensure that their area of work has taken getting everyone involved into consideration e.g. pre-season, try it sessions, dinners, evening meals, club events, fundraisers, AGMs, Varsity and socials – and that a range of events are organised and it’s not all about going down to the pub!
  7. Responsible for the recruitment of student coaches and officials from within the club with the support of Volunteering staff
  8. Timetable events throughout the year
  9. Organise any social clothing with The Students' Union at UWE Opportunities
  10. Co-ordinate tours | trips
  11. Adhere to finance policy

Considerations to keep in mind:

  1. Students who are not so confident to get involved, especially on their own
  2. Students with disabilities
  3. International Students
  4. Use of Language [LGBT students]
  5. Zero Tolerance to Sexual Harassment
  6. Food Requirements
  7. Students of Faith with Specific Requirements
  8. Code of Conduct [Alcohol Use]
  9. Local | Commuter Students [time constraints]
  10. Students with families [time constraints]
  11. Money constraints – make your events as affordable as possible                             

Team Captains*                                      

*Team captains are appointed in accordance with the selection policy by coaches and not elected

[Full member only: minimum of 60 undergraduate credits  or minimum of 50% of a f|t postgraduate course credits]       

Team Captains are appointed in line with the Trial and Selection Guidelines by the coach and approved by the committee in the autumn term prior to fixtures commencing.  The position of captain is given to those athletes whom the rest of the team respect & trust.  It is also expected that captains maintain control in pressurised situations and be the model of excellence for their team mates.  According to Sports Psychologists you need to be caring, courageous and consistent.  Wow, coaches and athletes expect a lot of captains don’t they!

Personal Skills Required

  • Leadership
  • Organisation and time management
  • Negotiation
  • Strong attention to detail
  • Communicator and mentor

Key Responsibilities

  1. Liaise with Opportunities staff with everything concerning fixtures, friendlies and transport arrangements.
  2. Responsible for ensuring all membership fees are collected.
  3. Submit team sheets via the membership database a day prior to the fixture or friendly.
  4. Ensure that appropriate and qualified officials have been booked.
  5. Ensure that all squad members are fully paid and registered members of the club and fullfil the eligibility requirements.
  6. Ring in the final score to UWE Opportunities.
  7. Report any accidents to the Opportunities Manager immediately, specifically if the emergency services have been called.
  8. Attend the BUCS Captains briefing – failure to do so will result in the withdrawal of funding.
  9. Ensure that BUCS rules and regs are adhered to in full.
  10. Adhere to the The Students' Union at UWE finance policy

Events & Fundraising Officer

Event & Fundraising Officer’s role is to organise all events | fundraising events for the club. They are to liaise and work closely with the Participation & Equality Officer in organising these events to raise the clubs profile, improve accessbility, foster inclusivity and where apporpriate generate extra income for the club. Working closely with the Participation & Equality Officer to ensure Inclusion and equal opportunities are of highest importance.  This post exists for those activities that require more specific support with their calendar of events whether that be the inclusion of regular performances | fundraisers &|or numerous trips | tours etc

Personal Skills required

  • Highly Organised
  • Creative
  • Dedication
  • Communication
  • Leadership skills - ability to delegate
  • Managerial Skills [Inc: Time management]

Key Responsibilties

  1. The club needs to be as welcoming and as accessible to all students, so a proactive approach is needed in order for the club to reflect the membership of the University
  2. Organising events to include diverse range of members
  3. Setting up of Freshers’ Fair
  4. Liaise with The Students' Union at UWE RAG and Volunteering
  5. Organising charity events & fundraisers throughout the year
  6. Organising variety of Social & Competitive events throughout the year
  7. Work closely with Participation & Equality Officer on organising of events
  8. Coordinate all media footage for website and Sports Ball etc
  9. Coming up with creative ways to raise money
  10. Coordinate advertisement and Promotion of fundraising events
  11. Adhere to finance policy                   

Media & Publicity Officer    

Groups communicate primarily through email, social networking sites and the club webpages. It’s not difficult to set up a website or manage the webpages. Contact Student Media for more informaiton.  Every club needs publicity – from dinners to hoodies to fundraisers to tour. It’s a great way to recruit members, network with other activities, organise a huge and exciting event and generally create a buzz around your club.

Personal Skills required

  • Eager to Learn Web Design
  • Good Written Skills
  • Ability to navigate Facebook and Twitter!

Key Responsibilties

  1. Set up the Freshers’ Fair, Try it Publicity
  2. Advertise Meetings|AGM
  3. Organise any social clothing with The Students' Union at UWE Opportunities
  4. Take Photos for the Website                     

NB: Student physiotherapists|nurses do not qualify as 1st aiders unless they possess a current 1st aid qualification

The following positions are optional for club committees and must be approved annually for each sport by Sports Executive and will be incorporated into each individuals Higher Education Academic Record [HEAR] document within section six as Committee Member providing it is complicit with the requirements above: