Policy Update

No update available



Policy Date Passed Assigned Contact Status Update
Postgraduate Part Time Officer. 14-Apr-16 President Complete  A Postgraduate Part Time Officer position is to be elected in October 16
Storage space for personal books in Frenchay Library 14-Apr-16 President Live  
Future-Proof Union: Provide for VR recording 14-Apr-16 VP Societies & Communication Live  
A forum to find books in the library 14-Apr-16 VP Education Live  
Access to microwaves and free hot water 18-Feb-16 President Live A microwave has now been placed in OneZone on Frenchay Campus and an additional Microwave has been allocated to Glenside. The President is currently working with the University on the provision of hot water.
University to set up a guarantor scheme 18-Feb-16 VP Community & Welfare Live A research report has been conducted into the need for a guarantor scheme, The Students' Union is currently in meetings with UWE.
Find a solution to the car parking issues across UWE 18-Feb-16 President Live The President met with the Director of Facilities to discuss the issues that students were facing, a new section of website is being developed to explain the parking changes. All staff and student car parks are now unrestricted and the ECC is available for students to park.
Creation of a relaxation area 18-Feb-16 VP Community & Welfare Live The VP Community and Welfare is working alongside the Library to introduce a relaxation area as part of the refurbishment of the Library.
Improvements for Glenside Students 18-Feb-16 President  Live A volunteer painting day took place with 20 students helping to paint the Glenside Students’ Union An additional microwave has been added to the Students’ Union. The President has been working alongside the Faculty to make general repairs and improvements to the Students’ Union on an ongoing basis.
Better Regulated Heating at Frenchay 18-Feb-16 President Live The President is currently undergoing some investigative work to find out the exact problems with heating regulation and how they can be solved
Policy on Responsible Use of Alcohol 19-Nov-15 VP Community and Welfare Live The Students’ Union are working towards the Alcohol Impact Accreditation through the National Union of Students
Nightline 19-Nov-15 VP Education Live UWE are looking at an out of hours provision, writing a joint strategy for mental and emotional wellbeing. Nightline is being included in this to investigate set up
More Vegetarian and Vegan Food 19-Nov-15 President Live 30% of the current shop provision is Vegetarian or Vegan, the marketing team are working alongside the shop to clearly label the Vegetarian and Vegan options and look to increase the amount available to students.
More Dancing in Off the Wall 19-Nov-15 VP Sports and Health Live There is now Zumba and other dance activities available to students in addition to the ongoing activities 
Commitment to Sustainability 19-Nov-15 President Live

The Students’ Union are currently working towards two accreditations for Sustainability- Green Impact and Responsible Futures. We have recently won a Fairtrade Award for our shop and Coffee Bar and our current Sustainability Officer has won the ‘Spirit of 2015’ award for Bristol Green Capital.

Sanitary products should be tax free. Period 16-Apr-15 President Complete Sanitary products are sold at cost price in The Students' Union's shops
Introduction of a Democratic Procedures Committee to The Students’ Union 16-Apr-15 VP Education Complete The provision for a DPC has been written into the Bylaws and new members will be elected in October 2016
Officer's Question Time 19-Feb-15 VP Societies and Communication Live Due to lack of engagement with previously organised question times the executive are sending out more frequent newsletters and investigating how a question time could be run more effectively.  
Halls Reps 19-Feb-15 VP Community and Welfare Live More feedback opportunities will be available throughout the year 16/17 in hope to set up a halls reps system. There is also a full time member of staff the Residential Community Coordinator who is working to work with students to improve their unviersity accomodation experiences.
Ethical Lettings and Campaigning for Change 19-Feb-15 SU President  Live The ethcial lettings charter has been signed by The Students' Union, The Mayor & Bristol SU: bit.ly/2cEQEIL
BME (Black and Minority Ethnic) Student Representative Part time Officer 19-Feb-15 VP Community and Welfare Complete This Part Time Officer role will be elected in the Students' Union by-elections. Nominations open on the 22nd September 2015 and close on the 16th October 2015. 
Motion for Extra Support for Vulnerable Students 19-Feb-15 VP Community and Welfare Live
Help With Health Costs 19-Feb-15 SU President Live An amended version of this motion has been sent to NUS Conference 2015: Page 53 
Blurred Lines? Raising the Issue of Sexual Harassment at University 20-Nov-14 VP Community and Welfare Live

The VP Community and Welfare will be working on Freshers' publications in the coming months and reviewing information given to new students.

In November 2014, the VP Community and Welfare ran an Anti-Abuse Campaign at UWE this helped to lobby the university and engaged with a large number of students to take a zero tolerance approach.

The activity included students wearing white ribbons as well as making pledges as a result the Pro Vice Chancellor of UWE lobbied the Bristol Mayor to run a Bristol wide campaign against domestic abuse and violence. As a result of the Anti-Abuse Campaign the Intervention Initiative will be implemented across all faculties to educate students how to become an active bystander to take a zero tolerance approach to sexual abuse, harrassment and violence. Both Universities and Students' Union's in Bristol have signed a policy to take a zero tolerance approach.

The VP Community and Welfare is launching a 'Late Night Do It Right' campaign across Freshers' and beyond to engage with students on these key messages.

The Students' Union is sitting on a joint board with Bristol SU and the Univesities to propose projects to tackle sexual violence and harrassment including adopting a safe space policy. The Students' Union venues policies will reflect these changes when dealing with these matters. 

Christian Prayer Room 20-Nov-14 VP Community and Welfare Completed The VP Community and Welfare has passed this to the University and the multipfaith Chaplain who has taken it into consideration when planning space provision for the future. The faith space provision across the Univesity's campuses is currently being reviewed, there are plans to develop the Glenside faith space into an effective multifaith space over the next two academic years. Bower Ashton and the Arnolfini site have dedicated multifaith space for all students to access. The Community Hub will continue to provide multiple prayer rooms on Frenchay. 
Commitment Sourcing Ethical and Fair Trade Products 20-Nov-14 SU President Live No update available.
Continue to Maintain the Integrity of Student Media 20-Nov-14 VP Societies and Communications Complete

This motion is complete.

VP for Societies and Communications has set up a meeting with the new committee members (2015/16) to discuss the policy and their responsibilities as committee members of these student groups. 

Disposable Plastic Cup Use at SU Bars 20-Nov-14 VP Societies and Communications Complete

This motion is complete.

From January 2015 all Students’ Union’s bars will be serving from glass and mugs. The exemptions to this are for large events such as Lock-In and Freshers

Funds and Bursaries for Students 20-Nov-14 VP Community and Welfare Complete VP Community and Welfare has taken resolves to UWE Equality and Diversity Unit to discuss funding for students. This has also been taken to the UWE Money Advice and Funds Service for consideration. We are aware of national action on this issue through the NUS and will be engaging with future campaigns. This has also been raised with UWE Management in various discussions. UWE have committed to covering the, formerly government provided, Access to Learning fund for the 2014/2015 academic year. This fund which totals over £500,000 will be used to help students with the financial costs of University.
Get the Vote Out 20-Nov-14 SU President  Complete The Students' Union are working closely with Bristol City Council, South Glos Council and Bristol University Students' Union to encourage students to register to vote. Since October the Students' Union have run several voter registration events, including door knocking the Frenchay Student Village as well as on campus activities. On 5th February we will be launching a cross city ballot to gain student opinion on a range of issues. For the latest updates check out www.uwesu.org/ge15
LGBT Officer for Equality 20-Nov-14 SU President Complete

This motion is complete.

The position of LGBT Officer has now been filled as part of the March 2015 Officer Elections. 

Mental Health Support at UWE 20-Nov-14 VP Community and Welfare Live

The community and welfare officer has been working with Staff at UWE who are also representatives of Mental Health charities and passing them onto the VP education to help the current APT review which is being undertaken.

The Community and Welfare officer is running a student support campaign aimed at finding out what students thought about the support on campus and what provisions there are. He is currently in the process of writing the results up as a report, planning focus groups and lobbying for change. The community and welfare officer has been working with Staff at UWE who are also representatives of the charities Anorexia and Bulimia Care and Beat to increase visibility of support around eating disorders for example on the advice centre website and is currently looking into how to extend this to accommodation.

The Students' Union is a project partner in the Univesity's Resilience Project, which aims to support UWE students in accomodation with mental health considerations, this will involve mental health and specific training delivered to Wardens, Academic Staff, PAL leaders, Students' Union staff, Info Point staff and other important advisers. This project will launch in September 2015 under the Wellbeing Service.

Students' Union staff are attending mental health first aid training to ensure all activities can be inclusive and safe.  

Partnering Up With University in Gaza 20-Nov-14 VP Education Complete

This motion is complete.

VP Education has been in discussions with the Director of Academic Services about this. Unfortunately, the university does not have resource to establish a partnership in Gaza. It will however continue to strengthen links in country with an already established partnership with UWE.

Removal of Polyethylene Bags from SU Shops and Bars 20-Nov-14 VP Societies and Communications Complete

This motion is complete.

Polyethylene bags have now been removed from the SU Shop and Bar

The Only Woe is Wessex 20-Nov-14 SU President Live

Ongoing work has been taking place through ‘The Only Way is Wessex?’ consultation which involves engaging with bus operators and the university. Smartcards are now available on First Bus Services (http://www.firstgroup.com/ukbus/touchsmartcard/about.html)

There are ongoing conversations between the university, students’ union and bus operators around transport in the city. The Students’ Union will be writing to the Mayor of Bristol about student concerns.

Cap on Candidate's Spending During UWESU Election Week 01-Apr-14 SU President Complete
This motion is complete. 
The Returning Officer sets the rules of the elections, this motion will form part of the Returning Officers annual review of elections for the future 
Disabled Student Part Time Officer 01-Apr-14 VP Community and Welfare Complete The position of Disabled Students' Officer is now a member of the Students' Union Executive. 
Health Centre- Improving Sexual Health Provision 01-Apr-14 VP Community and Welfare Complete

VP Community and Welfare will be running a Sexual Health and Guidance week in early 2015.

The University are currently reviewing health provision on campus, which the VP Community and Welfare is involved in. The VP Community and Welfare has regular meetings to take forward the resolves.

International Politics on UWE Campuses and in UWE Students' Union; Maintaining a politically neutral 01-Apr-14 VP Education Complete

The Students' Union at UWE will continue to encourage all students who wish to campaign on political or social issues in a positive and inclusive manner and will be supported throughout their campaigns. Motions submitted to The Students' Union Meeting and Student council will be checked by VP Education to ensure it adheres with this policy. We will be running workshops prior to the The Students' Union Meeting on ‘How to Write a Motion’ which will outline this policy to students and give guidance on submission. 

Making the case for Student-Led Networks 01-Apr-14 VP Community and Welfare Complete

Advertising for Networks is now displayed on all campuses. Networks have been free to join for 2013/14 and 2014/15 academic year. Network membership has been rolled over for 2014/15.

The first Networks Awards was held in 2013/14, planning has begun for 2014/15 Awards.

The Students’ Union are currently discussing membership options with our web providers to see what is feasible.

Petitions section on UWESU's Website 01-Apr-14 SU President Live

The Students’ Union is currently recruiting a Democracy Coordinator, this staff member's role will be to review the current Governance Structures of the Students' Union including looking at the possibility of a petitions section of the website. 

University Issued Cards 01-Apr-14 SU President Live

The Students’ Union has raised the integration of student cards into one single smart card. This process is currently delayed.

We no longer produce The Students' Union at UWE membership cards, and so integrating them is not feasible. 

Drink Aware, Have a Safe Night Out, and strengthening Student Communities 18-Feb-14 VP Community and Welfare Complete

Sports/Societies/Networks are currently able to book Red Bar as a space without the bar being open. A Number of student groups have given out water at SU nights during 2014/15 so far. A number of daytime and evening events were run in 2014/15 such as Crafternoon and City Bus Tour.

The Students’ Union hosted a Postgraduate Student Welcome.

The VP Community and Welfare will be running a 'Late Night Do It Right' campaign during Freshers' and beyond with these key messages.

Equality and Diversity 18-Feb-14 VP Community and Welfare Complete

A number of students are members of University Equality and Diversity meetings to feed into current projects in this area.

Legal Aid Motion 18-Feb-14 VP Community and Welfare Complete

This motion was submitted to NUS Conference in 2014.

Motion of UWESU to adopt the Bristol Pound 18-Feb-14 SU President Complete
This motion is complete.
The Bristol Pound is currently being taken in our Frenchay Shop (on trial) and will be reviewed going forward. 
Remove Conflicting Companies 18-Feb-14 VP Societies and Communications


This motion is complete.

The Students’ Union does not directly decide on what companies can advertise and sell on University campuses- this is at the discretion of the University. The Students' Union at UWE  has vetted conflicting organisations from the events and spaces under the control of the Union- e.g. Freshers Fair, SU bars. So far we have only had one case of a conflicting company and this has been handled by the Students’ Union by lobbying the University Marketing Department (who had granted permission for the conflicting company to operate on UWE campuses). This lobby resulted in the company being banned from campus by the university. No formal panel has been formed yet, it will be as and when necessary.
Lobbying has been completed through emails and meetings with the University Marketing Department.

To Increase the Membership of the Executive- Sustainability Officer 18-Feb-14 SU President Complete

This motion is complete.

The position of Sustainability Officer is now a member of the Students' Union Executive 

The lacking of Facilities, Space and Common Hall for Student Societies' Activities: Events, Culture 18-Feb-14 VP Community and Welfare Complete

Student groups are able to book Red bar and other university spaces upon request. All documents relating to bookings have been reviewed.

There is now social space within Wallscourt residence that the Students' Union is involved in discussions around usage. 

These issues will be looked at as part of the Halls Reps review. 

The Living Wage 19-Nov-13 SU President Live No update available.
Cycling Facilities 19-Nov-13 VP Societies and Communications Complete

This motion is complete.

This is available on our website www.uwesu.org/cycle The only thing that needs to be more prominent are the facilities available on campuses.  Information about cycling facilities are available here
The SU President is a member of the UWE Master planning Group where this will continue to be lobbied for.
The VP Sports and Health is a member of Healthy University and will continue to lobby there
The VP Socs and Comms is a member of Sustainability Board and Bower Ashton Stakeholders Group and will continue to lobby there.

New Students' Union Building 19-Nov-13 SU President Complete

This motion is complete.

A formal letter was written to the Board of Governors around the new Students’ Union Building. The President/Student Governor voiced and presented the importance of space in the building and that maximum budget cover should be considered.

The building is currently being built and is set to be delivered in June/July 2015.

Wednesday Afternoons 19-Nov-13 VP Sports and Health Complete

This motion is complete.

Timetabling policy approved by Academic Board on 25th June 2014

It states the following: “Every effort will be made by CETS to end teaching no later than 13:00 on a Wednesday, for activities that conform to the University’s standard teaching week. However, activities which require specialist spaces, for example, may be scheduled later.”

Any students with specific timetable queries should email vpsports@uwe.ac.uk

Safer Spaces Policy 19-Nov-13 VP Community and Welfare Complete

A Safer Spaces Policy has been developed and implemented. It can be found here.

Removal of 'Fit to Sit' 19-Nov-13 VP Education Live

Previous actions:

The university have passed a new package of regulations including Fit To Sit at Academic Board on 25 June 2014. It was formally noted in the minutes of this meeting that the Students’ Union opposes the policy being implemented.  The new regulations and procedures will come in to effect in September 2015.

A full review of the extenuating circumstances procedures has been undertaken with full input from VP Community & Welfare and VP Education. There was also widespread student consultation from Student Reps and Student Council members.

Sabbatical officers have been, and always will, ensure that the university does not implement any policy or procedure that encourages students to miss exams.

The union has considered NUS Policy relating to other universities in its conversations with UWE.

The Students' Union at UWE have not been approached by any other union about Fit To Sit. If this situation should arise his will be considered by the officer team on a case by case basis.

Next Steps:

VP Education and SU President to be a part of the Extenuating Circumstances Implementation Group. 

VP Education to work with Regulatory Framework Manager and establish communication plan to students on the Extenuating Circumstance Regulations.

Officer team to meet with Director of Academic Services to discuss current operational plans and present student concern on the wording of the policy.
Westerneye 19-Nov-13 VP Societies and Communications Complete

This motion is complete.

Funding for Student Media is now allocated via the Societies Budget with no conditions attached. Note that Western Eye, along all student-led activities, still must comply with the The Students' Union at UWE Finance Policy.  Western Eye has any written obligation to cover stories regarding The Students' Union at UWE. As of yet no decisions have been made regarding the society or its future. The Students' Union at UWE are currently conducting a review of how we support our student media and its role within the Union. Western Eye will be involved in these discussions and will have a say on the decisions that affect its future. 

Motion to increase support for International Students at UWE 19-Nov-13 VP Community and Welfare Complete

International Students' Officer elected during March 2014 elections. 

The Students' Union ran a series of non-alcoholic events before and during Welcome Week. Namely; International Student Welcome, City Bus Tour, Boat Trip, Crafternoon. 

The Students' Union has recently recruited a Community Manager, part of their remit is to look at internationalisation and intergration. 

Boycott Divestment and Sanctions 19-Nov-13 SU President Complete

The Students’ Union held a referendum which passed in favour of a boycott. The Students’ Union do not stock products grown or produced within the state of Israel, nor by the illegal settlements in the West Bank.


Ban Advertising from Payday Lenders 19-Nov-13 SU President Complete

This motion is complete.

The Students’ Union do not advertise Payday Lenders and have worked in partnership with UWE to make sure this is the case across campuses.

At Freshers’ Fair 2014, a loan shark campaign was launched which warned students against Payday Lenders as well as advice being given by appropriate services by UWE/The Students' Union at UWE. We have a firm stance against Payday Lenders.

Ethical Banking 19-Nov-13 SU President Complete

We were using the Co-op Bank for investment and were due to consider moving to them fully. They lost their A Credit rating and according to our investment policy we can no longer use them as this proves too risky. 

The Union currently uses Natwest for its day to day banking i.e. it’s current accounts.

Surplus funds are invested with either Nationwide, TRIDOS or Lloyds .

Water Fountains 19-Nov-13 VP Societies and Communications Complete

Water fountain being installed by SU on Bower Ashton. Free water is available at the bar on all campuses. There are water fountains on level 4 and 5 of Frenchay Campus. A water fountain is planned for Glenside Student Centre.

The sustainability team have committed to fund 6 or 7 water bottle fillers around Frenchay Campus at key points – mainly near main entrances and cycle parking. This will likely include prominent positions in R Block, E Block, Q Block, B Block and the Students Union depending on feasibility. The aim is to reduce plastic bottle waste, encourage active travel and improve the student experience and wellbeing.


In other areas Estates have also agreed to make drinking water taps available such as by the S Block and M Block cycle showers. There is also a general refresh and increase of water fountains/bottle fillers taking place across the campus as part of a rolling Estates project.

Allotments at UWE 19-Nov-13 VP Societies and Communications Complete

This motion is complete.

UWE have allocated a community food garden on Frenchay Campus, and The Students' Union at UWE regularly run action days to look after this land. There is a herb bed in Cotswold Court on a trial basis. The Students' Union at UWE currently promote through our partnership with Incredible Edible Bristol, work with students to get involved through our Green Leaders programme and promote on our website.

Communication Motion 04-Apr-13 VP Societies and Communications Live

A Communication Strategy has been created and work will commence shortly on its implementation. All campuses have monthly targeted newsletters sent out via the Union, through which the campus officers can send updates on what they are doing. First termly impact report for students to be planned at the next executive meeting. Elected full-time officers all have generic social media accounts separate from their personal accounts.

Finances Motion 04-Apr-13 VP Societies and Communications Live  
Student groups are able to request a budget form in a more familiar layout by asking for a full report from the Students’ Union finance office. A new member of staff has been recruited with the responsibility of making sure sport, society and network accounts are kept up to date, and to be the sole point of contact for finance requests, making it easier and quicker for committees to spend their money and keep track of expenditure and income. It also streamlines the process and reduced workload for the rest of the finance department and removes operational duties from the elected officers (namely the Vice President Sports and Health and Vice President Societies and Communications). Online viewing of Sport/Society/Network accounts has been a priority and the logistics around connecting our finance system to our web system so that accounts are available to view online automatically have been investigated. At the moment no solution has been found that does not present a significant cost implication for the Union, which cannot currently be afforded out of our budget. This will be a project for the new finance administrator (mentioned above) to look into more possible solutions.
University support of the student representation process 21-Feb-13 VP Education Complete

This motion is complete.

UWE and The Students' Union at UWE continue to work in partnership to ensure the student representation system is effective and democratic.

The Students' Union at UWE has updated representation web pages to include a specific portal for UWE Staff. Within these web pages is a bank of resources many of which were newly developed including a guide to student rep elections and The Students' Union at UWE delivered staff training  workshops in partnership with academic services.

These resources and documents can be found at www.uwesu.org/reps

SU representation team met with each head of department to explain the processes of Student Rep elections and the importance of having reps.

The Students' Union at UWE are unable to facilitate face to face Student Rep elections due to lack of resource. This is done by UWE staff as part of course inductions or early in the teaching schedule.

Student Reps can now send announcements out through MyUWE to their cohort and students can now see who their Student Rep is through a new tab on MyUWE entitled ‘Student Representatives’. This was work led by VP Education in conjunction with Academic Services and IT Services and in response to student feedback.

The Students' Union at UWE have employed a Student Representation and Support Manager to review the national picture of student representation and ensure we have a clear strategy in place with regards to student voice. 

Accommodation: Wellbeing and the 'Pound in your Pocket' 21-Feb-13 VP Community and Welfare Complete New university accommodation opened in 2014 has cheaper rents than existing locations on campus. VP Community and Welfare is currently working on a property portal for students as well as running a ‘Don’t Rent Yet’ campaign. The VP Community and Welfare has regular meetings with Accommodation Services and maintenance updates are a part of these. 
Rate your Landlord', toolkits and life in accommodation 21-Feb-13 VP Community and Welfare Complete

VP Community and Welfare will be reviewing this policy after the development of the student property portal and ‘Don’t Rent Yet’ Campaign.

Rethink of proposed student union building proportions 21-Feb-13 SU President Complete

This motion is complete.

The new SU building is currently in construction phase, full plans can be found on www.uwesu.org/letsbuild this will be ready July 2015

Increasing awareness and representation of postgraduate students 21-Feb-13 VP Community and Welfare Complete

Postgraduate Network has been established and supported by the VP Community and Welfare.

Motion to campaign for an increase in our annual Block Grant 21-Feb-13 SU President Complete

This motion is complete.

We have received an increase in our Block Grant for both 2013/14 and 14/15 and have received a number of bits of funding for specific projects such as the Green Leaders scheme.

The Students' Union at UWE have secured a 12% increase in the block grant for the year 2015/16

Emergency Motion supporting students against course closures at UWE 21-Feb-13 SU President Complete

This motion is complete.

Politics and International Relations at UWE was saved from closure due to the hard work of students and staff who lobbied against closure.

Representation was made at Academic Board where facts were layed out by student representatives ahead of the decision.

Motion to implement a Sexual Health Awareness Campaign 22-Nov-12 VP Community and Welfare Complete

A campaign was carried out in early 2014 and will also be repeated in 2015. 

Board of Governors- Improving Student Representation 22-Nov-12 SU President Complete

This motion is complete.

We have a unique Student Governor Forum which allows us more representation as more voices are accessed by the Governing Body.

The Student Governor Forum provides an opportunity for student representatives, Governors and members of the Executive to debate key strategic themes facing UWE and national initiatives that may have impact on students at UWE.

The members of the Forum are the Students’ Union President/Student Governor, who chairs, the elected full time officers, Chair of the Board of Governors, four other governors and the Vice Chancellor.

Often, key senior managers of the university will be in attendance. This meeting happens three times a year.

Motion to change the name and remit of VP Sports to VP Sports and Health 22-Nov-12 VP Sports and Health Complete

This motion is complete. 

Vice President and Officer name changes have been implemented.

Position sits on UWE Healthy University Group to encourage diversity in Feel Good February events and ensure student participation across the whole academic year. Sports Exec have a Health and Fitness Officer to deliver key campaigns across the year.

Free nutritionist advice is available for any sports club member in the form of workshops and one to ones from the UWE Centre for Sport.


Want to make a change?

There are opportunities every year to make a change. You can submit Student Ideas through our online portal here. 


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