Invoices

Invoices information

Expenditure - how to pay invoices from your club or society account

The Students’ Union can pay invoices for goods and services directly using the funds in your club or society account. Businesses can send invoices directly to the SU Opportunities team, or committee members can send emails to their relevant coordinator to be processed. Please keep in mind that proforma invoices will not be processed. 

All invoices must be addressed to: 

Name: The Students’ Union at UWE  

Address: UWE Students Union, U Block, Frenchay Campus, Coldharbour Lane, Bristol, BS34 8QZ 

Contact email: suopportunities@uwe.ac.uk 

 

Expenditure - paying sports official and self-employed services 

Before any official or self-employed service provider can be paid by the Students’ Union, they must complete a Determination Form.

[Determination Form available here] 

Once they have completed and submitted the form, and it has been approved by our finance team, we can process their payment via BACS upon receipt of an invoice.

DO NOT PAY ANY SPORTS OFFICIAL OR SELF-EMPLOYED SERVICE WITH CASH - YOU WILL NOT BE REIMBURSED FOR THIS. 

 

Income - raising invoices for externals to pay money into your club or society account

If your club or society wants to raise an invoice to receive money from any individual, company or business, you will need to email the following details to your relevant coordinator who will raise the invoice and send it straight to the payee. 

• Customer/ Company Name 
• Postal Address  
• Post Code 
• Contact Name 
• Contact Email 
• Invoice Description 
• Who are we invoicing: Student/Staff/Business 
• Cost Breakdown including VAT charge (do not forget that VAT applies to all invoices) 

 

If you are raising an invoice for a business that wants something in return from your club or society (e.g. promotion of their company), you must follow the sponsorship process which you can find here.