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    Committee Checklist & Development Meeting Information

     

    COMMITTEE CHECKLIST

    All points from the committee checklist must be completed by all clubs and societies. If you are unsure about any of them, please get in touch with your coordinator or suopportunities@uwe.ac.uk.

    All committee checklists must be completed by the 18th of July.

     

    Handover Document

    Handover document should be passed between committees. Once you have yours, please send it to suopportunities@uwe.ac.uk.

    Budget Form

    All information about budget forms can be found here.

    Generic Risk Assessment

    Each club and society has to complete a generic risk assessment for their main activity:

    For example:

    • Football Club – risks of playing football
    • Board Games Society – risks of weekly sessions where you play board games

    To help you complete a Risk Assessment, please click here.

    Fresher’s Fair Application

    available here - https://www.thestudentsunion.co.uk/dosomething/committeehub/freshersfair/.

    Inventory List

    All clubs and societies must have an Inventory List in place. This list has to be sent to your coordinator.

    If your society does not have any equipment, please communicate this to the coordinator. Each inventory will be different depending on the value, amount, and sizing of your equipment, so please make sure you are in touch with the opportunities team.

    Examples:

    • Boat Club – a lot of specifics to consider
    • Chess Society – less specific inventory requirements
    Signed Club/Society Constitution

    All committee members must sign a constitution which was sent to them by their coordinator. If you cannot find it, please click here.

    Completed Committee Training

    All committee members must complete committee training, or they will be removed from their committee role. Please find the details here here.

    Clothing/Equipment Order

    Please get in touch with your coordinator or suopportunities@uwe.ac.uk.

     

     

     

    DEVELOPMENT MEETINGS

    Over the academic year, all society/club committees will attend 3 development meetings, which will help the committee plan for the year ahead, review current progress, and evaluate the year so far. These 3 reviews will be completed:

    • In June/July – before the academic year starts.
    • In December/January – halfway through the academic year.
    • In March/April – towards the end of the academic year.

    Before each meeting, all committees must complete a development form and submit it electronically to the Opportunities Team (suopportunities@uwe.ac.uk) or their coordinator a minimum of 24 hours prior to the development meeting. If the form is not completed and submitted 24 hours before the meeting, the meeting will be cancelled. All forms should be discussed and completed as a committee.

    Please be aware that societies and sports clubs have different forms.

     

    SPORTS CLUB DEVELOPMENT MEETINGS: 

    Use the link below to book your section 1 development meeting. You will need to use the sports club development form, which can be found here!

    Sports Club Development Form - Section 1 (June - August)

    Sports Club Development Form - Section 2 (November - January)

    Sports Club Development Form - Section 3 (April - May)

     

    SOCIETY DEVELOPMENT MEETINGS: 

    Use the link below to book your section 1 development meeting. You will need to use the sports club development form, which can be found here!

    Society Development Form - Section 1 (June - August)

    Society Development Form - Section 2 (November - January)

    Society Development Form - Section 3 (April - May)

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