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    emergency procedure for committee members

    We hope your trip goes smoothly and you don't experience any problems. However, should things go wrong, please be aware of the emergency procedures.

    Serious incidents 

    In the event of a serious incident that may warrant the use of any emergency services, the following procedure must be adhered to: 

    1. Ensure the safety of yourself, your group (if applicable) and the casualty – do not become a victim yourself! 

    1. Contact the nearest first aider – who will attend to the casualty 

    1. Call the Emergency Services if necessary 

    1. Contact The Students’ Union at UWE during working hours, or if unavailable the University 24-hour Security Services (The Gatehouse). 

    Office hours (09:30 to 17:00hrs) 

     

    The Students' Union at UWE Reception: 0117 32 82577

    24 Hour Contact: UWE Gatehouse 0117 32 82552 

     

    1. Inform the Staff there has been an incident involving a student, and give them the telephone number you are phoning from in case we need to contact you. 

    1. Staff will require the following information: 

    • Your name & where you are calling from. 

    • The name of the club involved & if a trip registration form had been completed. 

    • A brief description of the incident. 

    • The name(s) & number of students involved. 

    • The name of the Hospital where any casualties have been taken. 

    • The name & number of any Police Officer involved with the incident. 

     

    1. Staff will inform you what to do next; it will usually be to wait by the phone. They will then contact The Students’ Union at UWE Management, who will implement any necessary action in Bristol. 

     

    DISCLOSURE OF INFORMATION: 

    Cases have been reported where the media rather than the police following serious accidents or incidents have contacted relatives. This is obviously a very difficult situation, which should be avoided at all costs. Unofficial statements may also affect proceedings if any legal action results against committee members/trip organisers/group leaders, or The Students’ Union at UWE Officials.

    Therefore, to reduce this from happening: 

    • Liaise with emergency services as required. Let the emergency services have the full name(s) of the casualty(s) & any personal details. The police may also request the name & address of the next of kin. Give them the name & phone number of the University Official you have contacted. 

    • Do not make any statement to the media other than "no comment". Do not discuss any aspect of the incident with anyone who is not connected to the emergency services.  

    • Ensure that no member of the group makes a statement to the media as above (innocent comments can potentially be damaging).  

    • Meet with the Opportunities Manager as soon as possible. 

     

    Vehicle Accident: 

    If any damage is sustained while you are using a vehicle owned or insured by The Students' Union at UWE, you must complete an Accident report form and send it to the Opportunities Team: suopportunities@uwe.ac.uk 

    Policy holder details for The Students’ Union can be found attached to the authorised Trips Form. 

    Download the Vehicle Incident form here: Vehicle Incident Form

     

    Equipment Incident: 

    If any equipment owned or insured by The Students' Union at UWE is damaged, you must complete an Equipment Incident form and send to the Opportunities Team: suopportunites@uwe.ac.uk  

    Download the Equipment Incident form here: Equipment Incident Form 

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