Embers is one of the biggest social events for our societies, here at The Students’ Union. Hosted at the Double Tree by Hilton Hotel, the ball promises a night of sophistication, with a champagne reception and three-course dinner. Embers gives our students the opportunity to win some incredible awards and celebrate their efforts over the academic year for their success in events, fundraising and volunteering.

The dress code is formal, but not black tie. However students can wear traditional formal dress if they wish, as long as there are no trainers.

  • Champagne Reception
  • Three Course Dinner
  • Comedy and Jazz
  • Pryzm Afterparty 

19:00, Double Tree by Hilton Hotel

buy your ticket here:

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Criteria 

Society of the year

  • Minimum of 50 members paid or registered at time of nomination OR Evidence an increase of membership by 30% compared to last academic year.
  • Evidence of regularly organised society activity.
  • Evidence of collaboration with other societies.
  • Strong working relationship and communication with The Students’ Union and any relevant UWE staff or services.
  • Promotion of society activities through the The Students’ Union promotional channels (society web-pages, events listings, news items, Hub Media) and/or through University channels (lecture shouts, newsletters, noticeboards, info hub, and blackboard).
  • Society has done one or more of the following; raised money for charity, gave members the opportunity to develop skills and employability, raised awareness of a campaign or a cause.
  • Evidence of attempts to secure income to support Society through fundraising, donations, sponsorships or funding applications to UWE, The Students’ Union or external funding streams.
  • Participated in fundraising with RAG, volunteering or sustainability within the society.
  • Contributed to The Students’ Union Campaigns and Events e.g. RAG Week, ‘Late Night, Do It Right’, ‘End it Now’ Campaign, Go Green Week, Black History Month.
  • Evidence of attempts to make the society activity more accessible (e.g. for students from different locations, students with disabilities, students for whom language may be a barrier etc.) and evidence of attempts to diversify membership (e.g. diversifying gender, culture, ages, year groups and courses of participating students).

Outstanding Society Awards

Best New Society

  • Must have been set up formally with The Students’ Union between March 2017 and March 2018.
  • Minimum of 15 members paid or registered at time of nomination.
  • Evidence of regularly organised society activity since ratification.
  • Evidence of high student turn-out to society activities.
  • Participated in fundraising with RAG, volunteering or sustainability (Greener Futures Award) within the society OR
  • Contributed to Students’ Union Campaigns and Events e.g. RAG Week, ‘Late Night, Do It Right’, Go Green Week ‘End it Now’ Campaign.

Small Society of the year

  • Must have no more than 50 members.
  • Evidence of regularly organised society activity this academic year.
  • Evidence wide range of different society activities this academic year.
  • Over 50% membership regularly participating in society activities.
  • Evidence of collaboration with other societies.
  • Participated in fundraising with RAG, volunteering or sustainability (Greener Futures Award) within the society OR
  • Contributed to The Students’ Union Campaigns and Events e.g. RAG Week, ‘Late Night, Do It Right’, ‘End it Now’ Campaign, Go Green Week, Black History Month.

Most Improved Society

  • Must have been a formal Students’ Union society since March 2017.
  • Evidence improvements in performance in the entire academic year 17/18 in comparison to last academic year 16/17.
  • Evidence an increase in members in comparison to previous year.
  • Evidence an increase in student participation in society activities in comparison to previous year.
  • Evidence an increase in society activities organised in comparison to previous year.
  • Evidence a broader range of society activities organised in comparison to previous year.
  • Evidence of attempts to diversify membership (e.g. diversifying gender, culture, ages, year groups, courses of participating students)
  • Participated in fundraising with RAG, volunteering or sustainability (Greener Futures Award) within the society. OR
  • Contributed to Students’ Union Campaigns and Events e.g. RAG Week, ‘Late Night, Do It Right’, ‘End it Now’ Campaign, Go Green Week, Black History Month.

Best Academic Society

  • Must be a society categorised as ‘academic’.
  • Minimum of 25 paid or registered members at time of nomination.
  • Evidence of a high number and wide range of different society activities this academic year, with high levels of student participation.
  • Evidence of strong working relationship with both The Students’ Union and academic department.
  • Promotion of society activities through University channels (lecture shouts, newsletters, noticeboards, info hub, and blackboard).
  • Participated in fundraising with RAG, volunteering or sustainability (Greener Futures Award) within the society OR
  • Contributed to Students’ Union Campaigns and Events e.g. varsity, One World Fiesta, RAG Week, ‘Late Night, Do It Right’, ‘End it Now’ Campaign, Go Green Week, Black History Month.

Commitment to Participation

  • Must have a minimum of 50 numbers of members at time of nomination. OR Evidence an increase of membership by 30% compared to last academic year 16/17.
  • Evidence of regular high levels of student participation in society activities.
  • Evidence of a range of different opportunities and activities being offered to members to get involved, encouraging volunteering/fundraising/inclusive socials/sustainable activity.
  • Evidence attempts to make the society activity more accessible (e.g. for students from different campuses, students with disabilities, students for whom language may be a barrier etc.).
  • Evidence attempts to diversify membership (e.g. diversifying gender, culture, ages, year groups, courses of participating students).
  • Contributing to Students’ Union Campaigns and Events e.g. RAG Week, ‘Late Night, Do It Right’, ‘End it Now’ Campaign, Black History Month, Go Green Week.

Activity Awards

Event of the Year

DEFINITION: Events are often the basis of a Societies activities, this award seeks to reward the Societies who's event meets the following criteria:

  • Evidence high level of student attendance/participation in event.
  • Evidence of the measures taken to ensure event was accessible and inclusive (e.g. no-alcohol orientated activities included etc.)
  • Must be a collaborative event.
  • Promoted using the The Students’ Union promotional channels available (e.g. society webpage, events listing, news item in Western Eye newspaper, Hub Radio).
  • Evidence from attendees of the events success (this can be done through society members nominating your society for this award).
  • Event did one or more of the following: raised money for charity, gave members the opportunity to develop skills and employability, raised awareness of a campaign or a cause, collaborated with one or more of the following: another Students’ Union or UBU society or network, a UWE department or service, an external charity or organisation.

Campaign of the Year

DEFINITION: This award is to celebrate the imaginative and creative means that many students use to bring about change or raise awareness, whether within the University, in the local community or on a national or even international scale. The criteria are:

  • Campaigns that have been entirely student led.
  • Campaigns that have successfully changed attitudes and behaviours – this can be demonstrated in a number of ways e.g. did a certain number of people make a pledge? Or did some aspect of policy change as a result of your campaign?
  • Campaigns that have used a range of creative and imaginative methods to engage with people, whether online, in person or via other means.
  • Special consideration will be given to groups that have worked in collaboration with other student groups or with members of the local community.

Best Volunteering Project

DEFINITION: This prestigious award is to celebrate the impact that UWE students have in the community. In order to nominate yourself or others for this award, the following must have happened:

  • Projects must have been student led.
  • Projects must be entirely voluntary, no one received any payment for the work, and the project is not for profit.
  • Evidence the positive effect your project has had in the local or wider community and for the students involved. Aim to quantify the impact in some way (e.g. X number of people benefited from the project, or the project saved X amount of waste/money).
  • Products should have been run in a sustainable manner and ideally, the project should be set up so it can be run regularly in future years.
  • Organised your community/volunteering project by following the correct processes and procedures.
  • Strong working relationship with The Students’ Union.

Best Fundraising Event

DEFINITION: This award is to celebrate the amazing contribution that UWE Bristol students make to good causes. The criteria are:

  • The projects must have been entirely student led.
  • They must be original, inventive and creative projects
  • The projects that have engaged a number of your members working together as a team.
  • Adopted a charity through the UWE RAG ‘Adopt a Charity’ scheme.
  • Worked with the charity to create a collaborative approach to their fundraising.
  • Projects that have raised awareness, encouraged further engagement, or had another positive outcome, as well as raising funds.

fundraising league champions

DEFINITION: For the Sports Club or Society who has raised the most money for charity over the Academic Year.

  • There are no nominations for this award. 

Intercultural Activity Award

DEFINITION: This award's purpose is to recognise the efforts of Societies collaboration to celebrate the diverse international culture at UWE Bristol. The criteria are:

  • Must be an activity that has collaboratively involved multiple Societies.
  • The activity should have the aim of sharing culture and diversity.
  • Must be an activity that is targeted at all students.
  • The activity must have been entirely student led.
  • Organised your activity by following the correct processes and procedures.

The Greener futures shield

DEFINITION: Given to a single club or society that has achieved the highest overall Greener Futures points score.

  • There are no nominations for this award.
  • Award is given to the sports club or society that has earned the most Greener Futures points in that academic year.
  • This award is only given once a year between sports clubs and societies.
  • To gain points, groups must complete challenges in the Greener Futures programme.
  • £300 prize money is awarded to the winning group.
  • This award is subject to completion of Greener Futures challenges (with appropriate evidence submission) by Sunday 22 April 2018, 23:00.
  • Any points earned are subject to evidence audit after the 22 April deadline by the Greener Futures team.

greener futures: outstanding achievement award 

DEFINITION: Given to a society that has gone the extra mile during the Greener Futures programme.

  • Special consideration will be given to groups that have worked in collaboration with other student groups or with members of the local community on multiple occasions.
  • Student group has worked outside of their usual comfort zone to deliver new sustainability projects/initiates, embracing new ideas.
  • Students have demonstrated creativity, high ambition and dedication when completing their Greener Futures challenges.
  • Scale and ambition of activities relative to the size and resources of the student group is considered in the judging for this award.
  • This award cannot be won in conjunction with the Greener Futures Shield.
  • This award is subject to completion of Greener Futures challenges (with appropriate evidence submission) by Sunday 22 April 2018, 23:00.

greener futures: best sustainability project 

DEFINITION: Given to a society that has created an impressive single project, campaign or event.

  • Awarded for an ambitious single campaign, event or intervention that is entirely student-led.
  • Campaign, event or interventions that have used a range of creative and imaginative methods to engage with people, whether online, in person or via other means.
  • Projects that have raised sustainability awareness, encouraged further engagement, or had another positive outcome for sustainability.
  • Special consideration will be given to groups that have worked in collaboration with other student groups or with members of the local community.
  • Campaign, event or intervention that has successfully changed attitudes and behaviours – this can be demonstrated in a number of ways e.g. did a certain number of people make a pledge? Or did some aspect of policy change as a result of your project?
  • This award is subject to completion of Greener Futures challenges (with appropriate evidence submission) by Sunday 22 April 2018, 23:00.
 

Individual Awards

Committee of the Year

  • Must have been a formal Students’ Union society since March 2017.
  • Evidence of regular, structured committee meetings & strong working relationships between committee members and teamwork (eg documenteded minutes of meetings being uploaded to Google Drive).
  • Evidence that the committee has provided regular opportunities to their members.
  • Evidence of strong working relationship and good communication with The Students’ Union.
  • Participated in/embedded fundraising with RAG, volunteering or sustainability (Greener Futures Award) within the society – actively engaged with as a committee and promoted to members.
  • Contributing to Students’ Union Campaigns and Events e.g. RAG Week, ‘Late Night, Do It Right’, ‘End it Now’ Campaign, Go Green Week, Black History Month.

Member of the Year

  • Must have been a fully paid/ registered member of the society for the full academic year.
  • Regular attendance at society events and meetings.
  • Must have attended all relevant Society Conference meetings.
  • As an individual, has made a high contribution to society activity, reputation and achievements.
  • Encouraged the participations of members and non-members to engage in events and activities.
  • Has received multiple nominations from other members of the society. 

greener futures: Green Leader Award

DEFINITION: Given to a student that has shown a great commitment to Greener Futures throughout the year.

  • Encouraged the participations of members to engage with the Greener Futures programme.
  • Encouraged the participations of members and non-members to engage with sustainability issues.
  • Highly beneficial if the student has held the Greener Futures Champion position.
  • Has led by example and made changes to their own lifestyle to become more sustainable.
  • Has shown great commitment to championing the Greener Futures programme in their student circle.
  • This award is subject to completion of Greener Futures challenges in the individual’s society (with appropriate evidence submission) by Sunday 22 April 2018, 23:00.

Society Colours

  • Must be a final year student.
  • Must have been a paid/registered member of the society for a minimum of two years.

Society Half Colours

  • Must be a final year student.
  • Must have been a paid/registered member of the society for a minimum of one year OR has started a successful new society within the past year.