Residences Community Coordinator (HallsLife)

Residences Community Coordinator (HallsLife)

Purpose of the Post

  • To operationally deliver the Residences Community Programme, HallsLife, to foster a sense of belonging to their halls of residence, The Students’ Union and The University.
  • To co-ordinate, and support the elected HallsLife Committees to run, relevant activities and campaigns for the residents in UWE Student Accommodation.

The position shares with all other staff positions a general purpose to work collectively for the attainment of the goals of the Students’ Union at UWE as expressed in the Constitution, Policy Book, and Strategic Plan and through the decisions of its committees.


Principal Duties and Responsibilities

To coordinate the community building programme, HallsLife, across all university Halls of Residence, ensuring a varied programme of student-led activities and events are delivered to enhance their student experience.

Organising and Coordinating Community Building Events

  • Alongside the elected student Halls Committees, organise and coordinate events and campaigns within the halls of residences – translating campaigns relevant for students living in UWE accommodation (e.g. Late Night Do It Right, RAG Week, sustainability activity)
  • Promote the inter-halls sporting programme
  • Coordinate the promotion of HallsLife with the Marketing Department to increase student participation, including social media
  • Ensure range of activity across the campus sites suited to the needs of the different groups
  • Coordinate the Halls League, collating and incentivising student engagement
  • Provide regular communication to the elected Halls Committees and students living in UWE Accommodation regarding the work of the Union in order to promote welfare campaigns, societies, sports clubs, elections and student union events
  • Supervise the HallsLife Assistant with day to day tasks to support the events programme

Supporting Elected Student Halls Committees

  • Facilitate the election of student-led Halls Committees
  • Facilitate the achievement of the student committees’ aims, objectives and campaigns, through action plans and reviews with the committees
  • Support the Halls Committees to build a shared vision and organise events throughout the year
  • Provide administrative and organisational support, advice and training to students involved with the Halls Committees
  • Ensure appropriate reward and recognition schemes are in place for students participating in HallsLife
  • Collate key information from each Halls Committee; accurate membership details, committee contact details, activity plans, risk assessments and details of student interacting with activity

Welcome and NUS Alcohol Impact

  • Working with the elected HallsLife Committees, develop and deliver ‘settling in’ activities and events for new residents in UWE Accommodation
  • Contribute events to the Students’ Union day time Welcome programme
  • Brief Welcome Reps to engage with students moving in to accommodation and promote the HallsLife programme of events and Committee elections
  • Contribute to the NUS Alcohol Impact Accreditation as directed from the Community Manager in line with existing duties, e.g. developing HallsLife targeted interventions

Reporting and Health and Safety

  • Provide written activity reports on events and engagement levels to the Community Manager
  • Provide regular communication about ongoing activities and feedback from Halls Committees to the UWE Accommodation Team and elected Students’ Union Presidents
  • Comply with relevant Health and Safety policies of the Students’ Union
  • Build relationships with departments within the Students’ Union and across the University to broaden the programme e.g. Centre for Sport, supported by the Community Manager
  • Undertake any duties as may reasonably be expected by the Community Manager or such other tasks as may be necessary in order to achieve the objectives of the Students’ Union.




  • Qualified to Degree level / or A-levels with relevant experience
  • Acting in a co-ordinating supportive role
  • Liaising/networking with a diverse range of people
  • Customer service
  • Initiating, organising & promoting activities for students or young people
  • Project management
  • Fully proficient in the use of Microsoft Office
  • Excellent verbal & written communication skills
  • Excellent organisational skills and ability to prioritise a challenging workload
  • Excellent time management skills
  • Excellent telephone manner
  • Excellent presentation skills
  • Ability to motivate & inspire others
  • Ability to negotiate and influence others
  • Understanding & commitment to equal opportunities
  • Approachable & personable
  • Ability to present a professional & positive image of the Students’ Union
  • Ability to use own initiative, consulting relevant parties as & when required
  • Adaptive and responsive to change
  • Ability to work autonomously and as part of a team
  • Ability to work with a diverse range of people and work in partnership
  • Self-motivated and enthusiastic
  • Excellent time keeper, and reliable
  • Able & willing to work outside standard office hours as & when required
  • Willing to travel within Bristol & the surrounding area


  • Degree or equivalent
  • Current clean driving licence
  • Experience of a Higher Education institution, as a staff member or student
  • Experience of volunteering roles; either as a volunteer, or a volunteer coordinator
  • Understanding of the current issues in higher education
  • Knowledge of the needs and expectations of students in higher education
  • Experience of organising or delivering training
  • Working knowledge of health & safety


Please see the full Job Description and Person Specification here. 


Additional Information

Rate of Pay: £22,334 per annum

Hours per Week: 37 hours per week

Holiday Benefits: 27 days annual leave + Banks Holidays & Closure Days

Duration: Fixed term for 3 years

Location: Based at Frenchay Campus. The post holder may be required to work at, or from any of the Students’ Union’s establishments


How to Apply

To apply for this role, please download an application form & Equal Opportunities form

Application Deadline: Monday 30 September 2019, 12 Noon

Interview Date: Tuesday 8 October 2019