Allow society treasures access to the clearest records that the SU hold (Consolidated General Ledger History Report)

Extra Information: 

Currently the clearest record that the SU are willing to give to Society Treasurers is a cost code summary sheet, which can make it challenging to track individual transactions & almost impossible to work out what has happened is a correction has been made.

 

There is a record call the "Consolidated General Ledger History Report" which is a record of the accounts which shows every single transaction, meaning it is possible to pin point an exact transaction = this is what the SU employees look to when answering student questions.

 

I can't understand the SU unwillingness to put this information directly into the hands of elected students.

There 2 statements have been

"I appreciate that this may be difficult to read on the reports but as we can follow the full audit trail we can resolve any specific queries you have with relative ease."

 

"The Union is not unwilling to share the “ledger” with society treasurers this currently isn’t part of our current process. Treasurers who ask for additional support or information are provided with the support to carry out their role If Treasurers wish to request a change in policy this along with any policy can be made through a student idea or via a society’s conference meeting"

 

My answer to both of these statements is; why not just the Elected Societies Treasures have the choice of if to work from summary sheets or complete transparent records?

 

Actions Taken

  • This Idea opened on 19th September 2017 and closed for voting on 10th October 2017.
  • This Idea has conditionally passed. Work will start on this Idea unless it is vetoed by 50%+1 of the Student Council Meeting on 28 Nov 2017. Click here for more info
  • November 2017: Student Council agreed to pass this Idea. This Idea has been sent to The Executive for work to begin.

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